Wigmore Group Parish Council
Councillors are summoned to join the scheduled meeting of the Parish Council on
Monday 13 July 2020 at 7.30pm via Zoom
The Press & Public are cordially invited to join the meeting, or to submit a comment or question for the Parish Council.
For further information please contact the Clerk, Maggie Brown, 07398 222 310 or clerk@wigmoregrouppc.co.uk or The Quern, Chapel Lawn, Bucknell, SY7 0BW.
AGENDA
1. To receive apologies for absence
2. To receive declarations of interests and written requests for dispensations
3. Open Session
3.1. To receive brief oral report from Ward Cllr Carole Gandy.
3.2. To receive views of local residents on parish matters. 15 minutes only on this item.
4. Minutes To approve minutes of the scheduled meeting 8 June.
5. Finance
5.1. To consider moving funds (virement) to increase budget for IT and Wigmore Closed Churchyard.
5.2. To receive quarter end report from Responsible Financial Officer.
5.3. To note payments made between meetings: J Hints Inv. 3 – Fence, Wigmore Churchyard. Materials & labour £900.00. Reference Minutes 9 March 2020 item 7.4 & Direct Debit to White Digital £12 gross for webhosting.
5.4. To note balances and approve payments. See Appendix 1.
6. Planning
6.1. To consider response to applications to be determined by Herefordshire Council
6.1.1. P201560/FH – Full Householder 21st May 2020
Wigmore, Mortimer, Wigmore Hall Wigmore Leominster Herefordshire HR6 9UL, Wigmore Hall Wigmore Leominster Herefordshire HR6 9UL, Proposed erection of new garage , Valid
6.1.2 P201561/L – Listed Building Consent 21st May 2020. Wigmore, Mortimer, Wigmore Hall Wigmore Leominster Herefordshire HR6 9UL, Wigmore Hall Wigmore Leominster Herefordshire HR6 9UL, Proposed erection of new garage , Valid Deadline 16 July.
7. Mortimer Villages Website To consider transferring responsibility for hosting to the Village Hall Committee, including payment of monthly charges.
8. Bury Lane Playing Field
8.1. To note monthly inspection of play equipment.
8.2. To consider quotations for the removal of the pump track.
9. Village Hall / Parish Council Agreement of 1997 To consider whether to amend the agreement between Leominster, Wigmore Group Parish Council, and the Village Hall Committee.
10. To confirm members of informal working groups
10.1. Finance
10.2. Environmental Issues
10.3. Community Field Project
10.4. Pump Track (Community Field)
10.5. Village Hall and Community Field Management
10.6. Traffic
11. Closed Churchyard To consider offering responsibility for whole churchyard to Caring for God’s Acre.
12. Public Realm Maintenance
12.1. To receive report from Environmental Issues Working Group
12.2. To consider arrangements with Countrywide Grounds Maintenance as required.
12.3. To consider arrangements with Balfour Beatty relating to verges in the parishes, and Kings Meadow.
12.4. To consider arrangements with Mr Hill and Mr McLoughlin as required.
12.5. To consider delegating responsibility to the parish clerk, in liaison with the Environmental Issues Working Group, for issuing instructions, making contract amendments, and paying invoices within budget for the following contractors: Balfour Beatty, Countrywide Maintenance; Caring for God’s Acre; CP Hill and T McLoughlin.
13. Streetlights To further arrangements for transferring responsibility of 10 streetlights from Wigmore Group Parish Council to Herefordshire Council.
14. To consider recording queries/questions raised by residents and agreeing a timeframe in which a response is given.
15. To consider repair or replacement of notice board in Pipe Aston.
16. To consider purchasing a second defibrillator for the parishes.
17. Broadband. To consider a formal request to Fastershire for an update on progress.
18. Information items, correspondence & training. To note and action, as necessary.
19. To raise matters for next scheduled meeting: Monday 10 August 2020.
Maggie Brown
Mrs Maggie Brown 8 June 2020
Clerk to the Council clerk@wigmoregrouppc.co.uk Tel 07398 222 310
Appendix 1
FINANCE
Lloyds Bank Balance at 6/7/2020 £ 44407.40
Ringfenced funds:
Bury Lane Community & Playing Field : maintenance fund £ 5399.84
Bury Lane Community & Playing Field : development fund £ 8675.00
Election Fund £ 2000.00
Traffic/Signage £ 1536.00
Reserve Fund £ 7500.00
General Revenue Reserve £ 6327.16
TOTAL ringfenced £ 31438.00
Un-ringfenced funds available: £ 12969.40
Payments for approval (Gross figures & VAT)
Herefordshire Assoc of Local Councils Inv H1006 – clerk cover & recruitment £ 480.00 VAT £80.00
Herefordshire Council Inv 91351422 – uncontested election 2 May 2019 £ 190.98
C P Hill Inv 63 – mowing Jacob’s Ladder & Leinthall Starkes Churchyard/village green x 2 £ 144.00
Clerk Payroll – June £ 402.27
Clerk Expenses – June/July** £ 30.30 VAT 4.80
Total Payments £ 1247.55 VAT £ 84.80
Un-ringfenced balance after June Payments: £ 11721.85
** Subscription to Zoom for online meetings 2/6-1/8/2020 £28.78 & stamps £1.52